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Air Ambulance Charity Kent Surrey Sussex
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Saddle up, help save lives!

 

We’re taking over the beautiful Bilsington Priory Estate for KSS Ride, sponsored by Fidelity International, on Sunday 21st August 2022!

Saddle up and join us to explore this private estate in a truly unique way. Enjoy an exclusive gentle eight-mile* scenic ride around the stunning grounds of Bilsington Priory Estate. You’ll ride through woodland and farmland, following a route that’s been specially created for our event!

Sign-up to KSS Ride

  • A free hi-vis waistcoat (subject to availability)**
  • Fundraising advice and support to help you raise vital funds to support our critical care – a fundraising page will be automatically created for you after you purchase your ticket
  • A rosette upon completion of the ride, when a photographer will be positioned to capture the moment

Refreshments will be available to purchase on the day.

Our fundraising events are a vital source of income. As part of your registration, a fundraising page will automatically be created for you. Please use your participation as a way to ask your friends, family and colleagues for sponsorship to support our critical care. £150 could buy three frontline chest drain kits, used to drain blood or air from a patient's injured chest to allow the lung to work properly.


Please note, under 16s must be accompanied by a participating adult
*Distance is approximate
**We strongly recommend wearing this during the ride

Sign-up to KSS Ride

Date and time

Sun 21 Aug 2022 10:00 AM

Location

Bilsington Priory Estate, Ashford, Kent, TN25 7AU

Price

£25

Ride for your local Air Ambulance Charity and join us in the fight to save lives
Ride for your local Air Ambulance Charity and join us in the fight to save lives

The Kent Surrey and Sussex Air Ambulance Trust, also known as Air Ambulance Charity Kent Surrey Sussex (referred to in these terms and conditions as KSS) will deliver the KSS Ride, taking place Bilsington prior on Sunday 21st August 2022.

By purchasing a ticket, and to participate in the KSS Ride, participants must agree to the terms and conditions below. These terms constitute the agreement between KSS and you, the participant, and the rules that need to be adhered to ensure a safe event.

The terms and conditions apply to the purchase of tickets through Enthuse. All tickets are subject to availability.

Tickets

  1. All registrations for the event must be paid for at the time of booking. There will be no bookings accepted on the day or any exchange of monies.
  2. Please bring along confirmation of your entry to the event to present at the registration desk upon arrival.
  3. No refunds will be given to ticket holders that have been refused entry or asked to leave the event (due to their own or their horse’s behaviour).
  4. Guests who are unable to attend or choose not to attend the event are not eligible for a refund if the event goes ahead.
  5. Tickets should not be sold to another person. Should you be unable to make KSS ride, you can request that your ticket be transferred over to another person. Please contact events@aakss.org.uk to make this request.
  6. Please check your confirmation email from Enthuse and contact us directly if there is a mistake. It is your responsibility to alert KSS of any changes to the email address or contact number you provide us with at the time of booking as this is how we will contact you with any key event information or if the event is cancelled.
  7. No refunds will be offered unless the event is cancelled or postponed by KSS.
  8. Where possible, high-vis tabards will be sent to the postal address provided up until Friday 5th Any tickets purchased after this time will still include a high-vis waistcoat, they’ll just have to be collected on the day of the event, from the registration desk, as opposed to being posted as we cannot guarantee that they’ll arrive ahead of the event.

Event Rules

  1. If you have been accompanied by someone to the venue they must remain in the car parking area to avoid crowding. This is not a spectator event and there are no areas around the course for spectators to view riders.
  2. No pets are permitted in the registration area. If dogs or other animals are accompanying you, adequate shelter/shade and water should be left for them in the car park.  No dogs should be left in vehicles at any time throughout the event and they should not be left unattended.
  3. Any personal effects left in vehicles within the car park are left at the owner’s risk. KSS and Bilsington Priory accepts no responsibility for any damage, loss or theft.
  4. Please park at least 5m apart in the designated car parking area. There will be marshals to guide you into the correct area. 
  5. First aid provision will be in place on the day of the event but please note that riders participate at their own risk and appreciate certain areas of the route are remote which may delay emergency assistance.
  6. No lone riding; please ensure that you stick to the group of riders in your time slot to ensure that you are not riding alone at any time during the course.
  7. No smoking or vaping is permitted anywhere on the event site and car park.
  8. All litter and waste must be disposed of using designated disposal facilities or taken away for you to dispose of away from the event site. Thank you in advance for your co-operation.

 

Riders

  1. The route of the KSS Ride is designed to be a gentle walk and trot. Cantering is allowed, only in the designated areas. We strongly encourage and advise you not to gallop at any point. Please also refrain from jumping any obstacles that may be around the route, such as logs in the wooded areas the route takes you through. This is to ensure your safety as well as the safety of others participating in the ride).
  2. KSS strongly recommends wearing a hi vis when riding, especially due to the remoteness of particular parts of the course. When purchasing your tickets, please select the correct size high-vis waistcoat you require.
  3. Please report to the organisers on arrival and departure and follow the instructions of marshals, signposts and other officials at all times.
  4. All riders are responsible for ensuring the safety of themselves and others. As such, please ensure that you are not riding alone and stick with other horse riders in your timed wave.
  5. All riders must have previous experience of riding the horse they have entered to into the KSS Ride.
  6. Always ride with courtesy, care and consideration to fellow users of the route including walkers and other equestrian users, particularly those who maybe elderly, disabled, children or simply frightened of horses.
  7. Ride slowly past other horses and riders.
  8. Do not stray from the planned route which will be marked by signage, marshals or designated areas. Remember horses’ hooves can damage surfaces if there has been wet weather. Leave gates as you find them and ride slowly past any stock.
  9. If you do find that you are lost, please call the emergency contact number to allow one of our marshals to navigate you back on to the planned route – this will be clearly displayed at the registration desk and will be communicated to you ahead of the event.
  10. Ensure the Highway Code is always adhered to when riding on the road.
  11. If you return before finishing the ride, for whatever reason, please inform the Organisers and return your ride number.
  12. Only those participating in the ride (or an accompanied child under the age of 18 years) are permitted in the event registration area.
  13. Riders under 18 years must be accompanied by a responsible adult, also riding or leading for the duration of the event.
  14. Riding Helmets/Hats that meet current standards must be worn and correctly secured at all times when mounted. Please check that your hat meets current standards before arriving at the event – bhs.org.uk/headwear
  15. Body Protectors are strongly recommended and should comply with current standards – bhs.org.uk/bodyprotectors.
  16. All riders must wear suitable riding footwear. Wellington boots and trainers are not allowed on the route.
  17. Riders are advised to carry a mobile phone and be aware of the emergency contact number should they run into any issues.
  18. Each rider will be allocated a number that must be pinned to their clothes during the ride and be visible to marshals to ensure we know who is on the route at all times.
  19. All riders should take note of the ground conditions and ride at an appropriate speed to mitigate the risk of falls, slips or loosing control of the horse.
  20. All riders are requested to comply with all signage on site and around the route. Whilst every effort has been taken to ensure the route is clear, please be aware of low-lying branches and any other natural hazards whilst riding.
  21. Please allow plenty of time to travel and prepare your horse on arrival to ensure you can adhere to your starting times and be on time to the area allocated for you to begin the ride. Should you arrive latevery effort will be made to re-schedule your start time, but please note that this may not be possible. You will not be entitled to a refund should you arrive after your start time.

Your Horse

  1. No stallions are permitted to enter this event.
  2. Each rider must display the appropriate ribbon on their horse’s tail to indicate the temperament.
  3. All horses must be over the age of four years and of appropriate health and fitness level for the activity being undertaken – hooves and shoes must be in good condition.
  4. Tack must be in safe condition and be fit correctly.
  5. All horse must be up-to-date with equine influenza vaccinations.
  6. KSS strongly recommends for horses not to be left unattended when tied to horseboxes.
  7. Please note that water troughs will be unavailable at the event and participants are encouraged to bring along adequate water supplies for their horse (this is done to reduce the risk of spreading disease or infection).
  8. The horse’s passport and a current valid annual vaccination certificate have to be available for spot checks at the event and these may be checked by the organiser. Please note: all passports must still travel with a horse as a legal requirement.

Fundraising:

  1. Any money raised in connection to KSS Ride should be transferred to KSS within 8 weeks of the event day. Money pledged via online fundraising platforms is collected automatically. Other ways to pay in sponsorship monies are available, please contact the Events Team for further details.
  2. Please ensure that any sponsorship forms are completed in full and returned to KSS to enable gift aid to be claimed where possible; please include your name and KSS Ride as a reference when returning sponsorship forms.
  3. Further guidance and top tips on fundraising, can be found in our https://www.aakss.org.uk/get-involved/fundraising/useful-information-for-fundraising/.

 

Event Cancellation/Postponement:

  1. In the event that the KSS Ride should need to be cancelled or postponed, KSS will communicate any relevant and important information to you as a participant. Where postponement occurs KSS will inform participants of the new intended date as soon as possible.  If participants are unable to attend the new date then they shall notify KSS by email or phone and a full refund will be issued.
  2. In the event of cancellation, due to unforeseen circumstances, all participants will be offered a refund. Each participant will be contacted individually to ensure we have the correct details to issue a refund. 
  3. Please check our website, social media and your email for any updates associated with this event.
  4. KSS cannot be held responsible for any loss or damage sustained as a result of the event cancellation or changes to the event; this includes, and is not limited to, accommodation or travel cost.

Covid-19:

Your co-operation is very much appreciated to allow KSS to resume face-to-face fundraising events, and to raise vital funds to support our critical care.

As a healthcare provider, KSS are committed to the safety of all staff, volunteers and supporters. Although the Government have removed all remaining domestic Covid-19 restrictions in England, KSS strongly recommended following the below steps to help reduce the risk of catching and spreading the virus:

  • Use the hand sanitiser provided
  • If you, or any one in your household, are displaying symptoms of Covid-19, please do not attend the event
  • We suggest taking a lateral flow test before attending the event
  • In crowded areas, please wear a face covering

Disclaimer:

KSS have taken reasonable precautions to ensure the health and safety of everyone present at the KSS Ride.  For these measures to be effective, everyone must take reasonable precautions to avoid and prevent accident.  Neither the venue (Bilsington Priory) or the organisers (KSS) accept responsibility for any accident, injury, loss or illness to horse, rider, spectator or property whilst at this event. 

We hope you find these questions useful. If we haven’t covered your query, please email our Events Team via events@aakss.org.uk.

When and where is it? Sunday 21st August at Bilsington Priory Estate, Ashford, TN25 7AU.

What time does it start? Upon booking you’ll be able to select a wave time. We encourage you to arrive in good time before your allocated starting time, to check in and tack up.

How long is the route? The route is approximately eight miles

Will there be parking? Yes, there will be free parking on-site – with signs and marshals in place to guide and welcome you on arrival. We recommend that you do not leave any items inside your vehicle. Any items that are left will be left at your own risk.

Will I be able to take a look inside Bilsington Priory? Yes, the Priory and the gardens will be open for you to wander round and enjoy.

Will there be toilet facilities? Yes – these will be located in the main car park area.

Will this be similar to your event held last year at Kent Showground? The event will follow a similar format. At eight miles the route is slightly longer than the seven-mile route that we offered at Kent Showground last year, and we have introduced a canter strip (which is optional).

Do I need to own my own horse, or will a horse be provided? This event requires  participants to bring their own horses to this event. We’re unable to provide horses for riding.

Can I take part if I want to ride lead rein? We are not offering lead rein slots as part of this event and would not recommend taking on the eight mile route on lead rein.

What gaits are allowed during the ride? Gentle riding is encouraged, with walk and trot encouraged. There will be an opportunity to canter in a designated area but this will be optional. Please avoid galloping at any time.

When and how will I receive my hi-vis waistcoat(s)? This will be posted to you, ahead of the day, providing you purchase your ticket before Friday 5th August. After this date, high-vis waistcoat(s) will be available to collect on the day of the event as we cannot guarantee that you’ll receive them beforehand

What do I do if my hi-vis or a hi-vis I’ve ordered for someone else does not fit? Please bring it with you on the day to exchange for an alternative size at check-in.

I haven’t received my hi-vis waistcoat(s) - what should I do? Your order/s will have been sent directly to the address provided. If you haven’t received what you were expecting, we’re sorry to hear this; please contact us via events@aakss.org.uk or by calling 01634 471900.

Will there be a photographer? Yes, a photographer will be present at the event.

Will there be refreshments available? Yes, there will be a licenced bar open situated inside the Priory building and there’ll be a selection of food available to purchase too.

Are dogs welcome? Dogs are welcome to come along with you to KSS Ride but we do request that they are kept on a lead, at all times, for health and safety reasons. Dogs are also welcome to walk the course with you, again, providing that they are on a lead.

Are there age restrictions? Under 16s must be accompanied by a participating adult. However, all ages are welcome to attend the event as spectators, and to enjoy relaxing on the lawns, providing children are accompanied by a responsible adult at all times.

What happens if I hurt myself whilst taking part? We recommend that all participants have their phone on them at all times, and you will be provided with a contact number to use in the event of an emergency. Should you come to any harm whilst out on the route, and you’re not near an event marshal, please do use the emergency contact number that we’ll provide you with. Should any first aid be required, first aiders will be on site. We also strongly recommend all horse-riders having public liability insurance.

How much money do I need to raise? Our fundraising events are a vital source of income. Please use your participation as a way to ask your friends, family and colleagues for sponsorship. £150 could buy three frontline chest drain kits, used to drain blood or air from a patient's injured chest to allow the lung to work properly.

Can I use another platform to fundraise on, other than Enthuse? Enthuse is our preferred platform. It’s where you’ll purchase the tickets for this event, and as part of your registration, a fundraising page will automatically be created for you. We recommend that you use this fundraising page by sharing it with your friends, family and colleagues to gain sponsorship.

If you choose to set up an alternative fundraiser, like a JustGiving page or Facebook fundraiser, please rest assured that all monies raised will reach us; you’ll just need to ensure that you include the details of the event i.e. by including ‘I’m taking part in Air Ambulance Charity Kent Surrey Sussex’s event, KSS Ride’.

If I’m part of a team that’s riding together, can we fundraise collectively? Yes, absolutely, this is what we recommend. A fundraising page will automatically be created for the lead person that purchases the tickets; you can then edit the target to reflect the team’s target.

We hope you found these questions useful. If we haven’t covered your query, please email our Events Team via events@aakss.org.uk.

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