Air Ambulance Kent Surrey Sussex
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Payroll Giving

Making a regular donation through your pay is easy to set up and costs you less than you think.

Donations are taken from your pay before tax. This means that if you pledge to give £10 a month, it will only cost you £8 if you are a standard rate tax payer.

Choosing to give a regular monthly donation is one of the best and most efficient ways of supporting Air Ambulance Kent Surrey Sussex, because we know, day in day out, that we have a steady income stream that we can rely on.

How to donate via your pay

  • If you earn a salary or pension and your employer deducts Pay As You Earn (PAYE) tax, you can donate via your pay.
  • Find out if your employer already offers payroll giving. If they do, speak to them about setting up your monthly gift. If they don’t, direct them to our ‘For Employers’ section so they can find out more about setting up a scheme.
  • It takes one to two months for your first gift to be taken from your wages. Don’t worry if your donation doesn’t appear on your next payslip. If it doesn’t appear after that time, please contact your payroll department.
  • To stop donating or change the amount you give, you will need to contact your payroll department.
  • If you change jobs and want to continue donating to us, you will need to set up a new gift, following the same process with your new employer.

For employers

  • If your business doesn’t currently offer payroll giving, you can easily set up the scheme by contacting any HMRC-approved Payroll Giving Agencies.
  • Matching your employees’ donations is a great way to incentivise them to give. If you interested in offering donation matching, you can speak to our corporate team.

Contact us

If you would like to discuss payroll giving with a member of our individual giving team please contact us at hello@aakss.org.uk or phone on 01634 471900.

FAQs

How is Payroll Giving different to a Direct Debit?

Payroll Giving is taken straight from your gross pay (before tax), meaning Air Ambulance Kent Surrey Sussex does not need to claim the tax back through Gift Aid from HM Revenue & Customs. This saves us time and money in administration. If you pay tax at 40% or 45%, Payroll Giving is the only way for us to automatically receive all the tax on your charitable donation.

Is there a minimum donation amount?

There is no minimum or maximum donation amount, but we would recommend a donation of at least £5 a month to cover the administration costs associated with processing your gift. See below to learn more about administration costs.

When will the first deduction be made from my payslip?

This depends on when you fill in your form. It should start on your next pay day, however if you filled in your form at the end of the month, after payroll had been processed, it may not appear until the following month.

How do I cancel or amend my payroll giving donation?

You will need to speak to your payroll department to cancel or amend your monthly gift. You may need to complete a new form to change your donation amount.

What happens to my Payroll Giving donation if I move to a new job?

If you move to another company your payroll donation will automatically stop. You will need to contact the payroll department at your new employer to start giving through the scheme again.

How do I know that my donation will come through to Air Ambulance Kent Surrey Sussex?

You will know when your donation has started because it will appear on your payslip. When you choose to donate to Air Ambulance Kent Surrey Sussex we are sent a copy of the form and will write to thank you for your donation. If you have signed up for further information and appeals from us either by post or email, you will receive updates from us via your chosen channel.

Is there an administration fee?

Yes, but a small one. The Payroll Giving Agency used by your employer to distribute donations is a charity itself and needs to make a small charge to cover their operating costs. Some employers pay this fee themselves, so the charities receive the full donation. Where the administration fee is not paid by the employer, the Payroll Giving Agency deducts it from your donation before passing it on to the charity. The administration charge is between 2% and 4%, which is favourable against the administration costs of claiming Gift Aid.

Can I give to more than one charity?

Yes, you can give to as many charities as you wish, as long as they are registered in the UK. You will be able to name others you wish to support on your form.

I pay higher rate tax of 40% of 45%, how does this affect tax relief on payroll donations?

You will receive tax relief at the highest rate of tax you pay; therefore each pound you give will only cost you 60p.